What Are the Benefits of Cloud Print Management?

There’s no denying that print is moving to the cloud. Well, it’s been moving to the cloud for some time now. Until cloud computing transformed modern business tech, the management of complex print environments had been handled exclusively by on-premise print servers.

But as the cloud changed how we interact with computers and handheld devices, printers remained largely an on-premises tech. In more recent years, workplaces have been migrating from hosting their print management software on onsite print servers to services in the cloud.

It is important to note that print maintains a different relationship with the cloud. Even though everyday business software has been in the cloud for years, print had a few other obstacles to overcome. Moreover, many print device leases are fixed-term. So even if a workplace does want to move to the cloud, they won’t do so until their hardware contract finishes.

Depending on the printing problem you’re looking to solve, you might mean one of two things when you use the term ‘cloud-based print management.’ You could be inferring to enabling print with a cloud service or you could be referring to managing print with a cloud service, rather than hosting print management software on a specialized print server onsite.

In this regard, the foundational basic to know about cloud-based print management is differentiating between wanting to print offsite and wanting to host print management software in the cloud.

That leaves many asking themselves: what does cloud print management have to offer your business? Sincerely speaking, it has the potential to unlock the world of print management to workplaces that may have found specialized print infrastructure a hindrance to entry for print management.

Then, more subjectively, it offers some benefits over on-premises print software, if you’re one of those organizations trying to transition as much business tech from onsite servers to cloud servers.

Remember, you don’t need to buy, install, update, or maintain any print servers or devices. The cloud service provider takes care of everything for you. Not to mention, you can save on paper, toner, energy, and maintenance costs by optimizing your print usage and reducing waste.

If this is not enough, it allows for seamless printing from any device and location. Reduce downtime and errors by ensuring high availability and reliability of your printers and print jobs. In short, you can never go wrong with cloud-based print management.